* The following applies only if included in your sponsorship contract. This page is for Sponsored Roundtable Sessions. Please view the Sponsored Roundtable Sessions page if your contract includes a roundtable session. Your contract may include both. *
Roundtable lunches are small-group consultative sessions led by experts and thought leaders, held at roundtables of 8 to 10 participants during one of the event's main lunch times. They are freeform, with each reflecting the topic and style of the moderator (“table host”). In some cases, participants have lots of questions for the table host. In others, the table host has a question or challenge for the participants. The idea is to make it as interactive as possible, addressing the interests of those at the table. We typically recommend preparing a brief one-minute overview of your topic and being prepared with a few questions for the participants at your table to get the conversation going.
Submit session items - Please email your customer success manager the following session items by April 5 at the latest.
Session title - 100 characters with spaces max. Your title will be reviewed by our content team once submitted.
Submit speaker info - Please submit your speaker info by May 3 at the latest. Once you have submitted the above session items, your customer success manager will provide a form for your speaker to submit their information.
Book hotel room & register table host - Please make sure your table host books their hotel room by April 29 and registers for the event by May 10 following the directions on this page. They can register with any pass, but note roundtable hosts will NOT be given complimentary Speaker All-Access passes.
Read prep-materials - Please have your table host read through the roundtable lunch tips and logistics listed below to ensure your session runs smoothly.
Here are four tips to keep in mind to make your roundtable lunch a success:
Engage your participants. This is a chance for participants to interact with you and each other. Don't present — facilitate. Make your session a dialogue.
Share examples. Nothing communicates better than a real-life story. Stories make facts real and relatable. Weave examples and anecdotes from your own experiences to bring the concepts being discussed to life.
Don't sell. The best table hosts illuminate without being preachy or salesy. If you’re trying to promote something — yourself, your company, a product or service — you’ll lose the audience. Instead, share your knowledge. If you do it well, it will give you far more credibility, and will invite conversations that will allow you to make your pitch later on.
Collect business cards. GreenBiz is not able to track roundtable attendance so please plan on having your table host collect attendee business cards to continue the conversation after the event.
Timing: All roundtable lunches will be hosted on May 23 (12:15-1:15pm).
Format: Roundtable lunches will be held at tables of 8-10 people and there will be about 20-30 concurrent sessions at tables around the designated roundtable area.
Signups: There is no advance sign-up — participation is first-come, first-served. Participants will NOT have their badges scanned so we will not be able to send attendee information to sponsors.
Session info: There will be a placard on each table with the table host’s name, organization and roundtable title. Roundtable information will also be available on the event website and conference app for attendees to see before and during the event.
Feedback: Our conference app contains a survey feature — please encourage your participants to provide feedback following your session. Just have them click into your session on the app and click on the survey button. You can request your session feedback from your customer success manager after the event.