Expo

Having a booth in the Circularity 24 Expo is a great way to engage with attendees and promote your company's circular economy initiatives. 

Please let your customer success manager know by Apr 5 if your company intends to use your booth space in the Circularity 24 Expo AND if you need the complimentary furniture and logo sign listed below (in the Complimentary Booth Materials section).

Please also make sure to review the Zero Waste Guidelines and take the Zero Waste Survey (available in late March) by April 26

GreenBiz provides the following booth items at no additional charge. Please see the Extra Booth Materials section below for extra items your team can purchase to make your booth unique and stand out from the crowd.

• Booth space - All booth spaces will be 6'x6' unless otherwise stated in your contract. All booths will have a height limit of 10' with the exception of booths against the service wall (booth numbers: #102-110 even), which have a height limit of 7'. If you have a booth that isn't against the service wall and you'd like to install a ground structure that is taller than 10', please note you'll need to obtain certification - see the Expo Policies & Considerations section below for details. Taller ground structures are NOT allowed for the booths against the service wall. Please see your sponsorship kick-off email for your finalized booth size. All expo booths for this event will be located indoors in the Grand Horizon Ballroom (see pictures below). GreenBiz will be sending all exhibitors the expo floorplan to choose their booth location in mid March. If you have questions about your booth space, please contact your customer success manager. 

• Pipe and drape - Pipe and drape will be placed along the air wall. Only booths that are up against the air wall (booth numbers: #202-246 even) will have pipe and drape at the back. Booths that are not up against the air wall will NOT have pipe and drape. No booths will have pipe & drape on the sides. There will be no other provided booth structures.

• Furniture - One bar table (36″W × 36″D × 42″H) and one bar stool will be provided per booth (pictured below). If you do not need this furniture, please inform your customer success manager so we can save on resources. 

• Logo sign - A simple placard sign featuring your company logo will be provided and affixed to the front of your bar table (pictured below). If you do not need this sign, please inform your customer success manager so we can save on resources.

• Flooring - Your booth space will have a gray patterned carpet built-in (pictured below). Exhibitors are allowed to install their own flooring if desired, but please note it cannot damage the venue carpet (a protective covering is strongly recommended). Any damage expenses incurred will need to be paid for by the exhibitor. 

• WiFi - GreenBiz will have our own WiFi network available to connect to at the event free of charge. If your booth display depends on fast and reliable internet, however, we recommend purchasing an ethernet cord. See the Extra Booth Materials section below for more details.

• Power - A 5 AMP outlet with one power strip (containing 6 power plugs) will be provided at the back of each booth, see the Extra Booth Materials section below for options on purchasing extra power if needed.

• Extension cord - Each booth will have a 10’ extension cord connected to the power box at the back of each booth.

• Security - There will be floating security in the expo areas from May 21 -  24 after event hours (7pm - 7:30am).

• Promo image - GreenBiz has created promo images and event copy here to make it easy for exhibitors to promote their participation in the Circularity 24 Expo. Please feel free to use these materials to share the word and invite your networks to visit your booth!

To ensure exhibitors' exact needs are met, exhibitors are responsible for ordering any desired extra booth items. We recommend ordering from our partner vendors listed below, but you are also welcome to use your own vendors if desired. 

Please note that we will NOT be hiring an event decorator for this event so your team will need to either set-up/close-down your booth yourselves or hire a third party vendor to do it for you. If you need to use the loading dock, your materials must be transferred to your booth via union labor (see more in the "Set-Up and Close-Down Procedures" section below). 

• Monitors, tablets & laptops - To order a monitor, laptop and other AV, please fill out and submit this online Order Form to Encore (booth # preferred but not required). Please make sure you are ordering for the correct event (Circularity 24) to ensure you book services for the correct event. If you have any questions, please reach out to kevin.clifford@encoreglobal.com. All Encore orders will be set-up on Tuesday, May 21 from 12-2pm and picked up on Friday, May 24 from 12:30-2:30pm. The deadline to order is May 3.

• Extra furniture - One bar table (36″W × 36″D × 42″H) and one bar stool will be provided, complimentary, per booth. To order additional furniture, please contact American Furniture Rentals at jlevy@rentfurniture.com. The deadline to order is May 3.

• Printed signage - Your team can order printed signage from the FedEx Office located onsite at the Marriott Marquis Chicago. You can find a quick overview of their products and services here and can place an order here on their website. Please contact the FedEx Office at USA5727@FEDEX.COM or (312) 225-0379 if you are interested in placing an order. The deadline to order depends on the size and type of sign, but it’s recommended to submit all orders by May 3.

• Ethernet cords - GreenBiz will have our own WiFi network available to connect to at the event free of charge. If your booth display depends on fast and reliable internet, however, we recommend purchasing an ethernet cord by contacting Encore directly at kevin.clifford@encoreglobal.com. The deadline to order is May 3.

• Extra power - A 5 AMP outlet with one power strip (containing 6 power plugs) will be provided, complimentary, at the back of each booth. Please fill out and submit this online Order Form to Encore if your team needs more power for your booth (booth # not needed). Please contact kevin.clifford@encoreglobal.com with any questions. The deadline to order is May 3.

• LeadCapture - Track, score, and export leads during Circularity 24 with LeadCapture. LeadCapture is a smartphone app that allows you to scan event badge QR codes and electronically transfer the information to your lead retrieval system, eliminating the hassle (and paper waste) of managing business cards. Please see this Order Form for more information and to sign-up. There is no deadline to order. Directions on how to use LeadCapture once purchased can be found here.

  • Note we will be using a conference app, Whova, that allows exhibitors to scan attendee QR codes on the app for free. This will only work, however, with attendee QR codes on the Whova app. It will NOT work with the QR codes on attendee badges. We therefore recommend purchasing LeadCapture for a more seamless scanning experience.

The Circularity 24 Expo will be held in the Grand Horizon Ballroom Floor 4 of the Marriott Marquis Chicago (see map here) and will be open for all attendees to visit throughout the event (starting at 7:45am on May 22). Although booths will be accessible throughout the event, we encourage your team to only staff your booth during the following times so they can also participate in content sessions.

Each exhibitor gets 2 complimentary Expo Passes to register exhibitor staff with (unless noted otherwise in your contract). Please see the Registration tab for information on registering these passes. Team members or vendors that are solely onsite to set-up/close-down your booth do not need to register.

Load-in/load-out - Street-level loading zone

Your team does not need a loading dock to load-in/load-out your booth materials if the booth items can be unloaded by one person in 15 minutes or less and without the use of equipment (e.g. dollies or carts). If your team does not need to use the loading dock, please use the parking spots at the Marriott Marquis Chicago’s loading dock zone (see map here). You do not need to schedule a load-in and load-out time if you are using the parking spots in this loading zone. Note there are 3 parking spots that can be utilized on a first-come first-serve basis and load-in/load-out is limited to 15 minutes or less. Please make sure to load-in/load-out during the set-up and close-down times listed in the Exhibitor Schedule section above, and that your items abide by the measurements and weight limitations listed in the Load-in/load-out - Loading dock section above. 

If it will take more than one person 15 minutes to unload at the loading zone parking spots (or your freight requires the use of equipment like dollies), then you will need to hire union labor and schedule a time for load-in and load-out as well. Please see the Load In/load-out - Loading dock section above for scheduling instructions.

Setting-up/closing-down your booth

This venue is unionized if you need to use the loading dock, your materials must be transferred to your booth via union labor (see Loading dock section above). Please note  your team will need to hire union labor for installation and dismantle (“display labor”) if your booth space will take more than 15 minutes to set-up/tear down, requires more than one person or the setup and removal of equipment, custom staging, scenic items, or furniture requiring assembly, specifically as it relates to “hard” materials with the use of tools. Please reach out to Marri Gragnani (Marri.Gragnani@freeman.com) to coordinate unionized display labor. Please note all exhibitors will be invoiced for this display labor after the event by GreenBiz.

If your booth requires building of structures, please note that you will need to send your customer success manager a COI listing the event venue as additionally insured by April 26 (See example here) and reach out to Marri Gragnani (Marri.Gragnani@freeman.com) to coordinate unionized display labor. Please note all exhibitors will be invoiced for this display labor after the event by GreenBiz. Please make sure that any ground structures in your booth do not go over 12' tall (taller ground structures are NOT allowed for the booths against the service wall [booth numbers: #102-110 even]).

If your booth space can be set-up/torn down in 15 minutes or less, does not require more than one person and the use of tools (example: setting up pop-up banners or a falconboard backdrop), display labor is NOT required. 

We are working with the FedEx Office onsite at the Marriott Marquis Chicago (second floor) for your shipping needs, including shipping booth materials to and from the event venue. Please see below for shipping and pricing information, store hours and more.

Shipping instructions

• Please use this shipping label to ship packages to the onsite FedEx Office (information also listed below):

Hold for Guest: (Contact Name)

Contact Phone Number

C/O FedEx Office at Marriott Marquis Chicago

2121 S Prairie Avenue, Chicago IL 60616

Company Name/Circularity 24

Booth Number (OPTIONAL)

Box # _____ of _____ Shipment Box # _____ of _____

• Booth numbers are preferred but optional on shipping labels

• Shipments can arrive at the venue any time leading up to the event and there will not be any extra storage fees.

• If possible, bring your tracking numbers with you so you can track packages that may not arrive on time

Delivering packages to your booth

If you would like your booth items or other packages delivered from the FedEx Office to your booth, please contact bridget.beddigs@fedex.com and racara.flowers@fedex.com to coordinate details. Please include what time you'd like for your packages to be delivered to your booth (between 3-6:30pm on Tuesday, May 21), and the name of your team member that will be there when your packages get delivered. A team member must be present to have packages delivered to your booth. Exhibitors are responsible for the fees associated with this service (see pricing here). You can also choose to pick-up your packages directly from the FedEx Office instead (anytime from 7:30am-6:30pm on Tuesday, May 21).

If you are staying at the venue you can have your packages delivered to your room after hours. Please note, however, that all booths must still be set-up by 9pm on Tuesday, May 21. To request this service and learn about pricing, please call the front desk of the Marriott Marquis. 

Storing packaging materials during the event

GreenBiz will have a dedicated and secure area for storing small to medium booth packaging materials during the event. Please write your company name and “Circularity 24” on any materials you plan to store and place them in the storage room (the Northerly Island room on the 4th floor - see map here). The entrance door to this room is 35” W x 7’8” H. The storage room will be accessible for exhibitors to go in and out of throughout the day and locked during the night.

Shipping packages after the event

If you would like your booth items or other packages picked-up by FedEx from your booth, please contact bridget.beddigs@fedex.com and racara.flowers@fedex.com in advance of the event. Please schedule your packages to be picked-up at 4pm on Friday, May 24. Exhibitors are responsible for the fees associated with this service (see pricing here). You can also choose to drop-off your packages directly at the FedEx Office instead. Any packages left on the expo floor after 4pm on Friday, May 24 that are not properly sealed or labeled and/or don’t have any pick-up scheduled or payment submitted will be taken by the venue and accrue storage fees. 

Pricing & payment options

Exhibitors are responsible for coordinating payment for all shipping services with the FedEx Office. See pricing for FedEx services here and contact  bridget.beddigs@fedex.com and racara.flowers@fedex.com for payment options.

FedEx Office contact info

• Phone: (312) 225-0379

• Email: USA5727@FEDEX.COM

• Store hours: Monday-Friday (7:30am-6:30pm), Saturday- Sunday (11am-3pm)

• Union labor: This venue is unionized, so your team will need to use union labor to transfer items to/from your booth ONLY if utilizing the loading dock. If your team can hand-carry your items into the venue, union labor is not required. Please see the Set-Up & Close-Down Procedures section above for more information.

• Finding your booth: Booths will be located in the Grand Horizon Ballroom on Floor 4 of the venue (see map here). GreenBiz will be sending all exhibitors the expo floorplan to choose their booth location in mid-March. The floorplan will also be available on the conference app for attendees to reference during the event.

• Booth numbers: Booth numbers will be assigned for this event and they will be viewable on the expo floorplan, which will be emailed to all exhibitors about 5 weeks before the event. Booth numbers are optional on shipping labels and order forms, however, so you do not need to wait to receive the floorplan to ship or order items.

• Booth size: All booth spaces will be 6’Wx6’D unless stated otherwise. Please see your sponsorship kick-off email for your finalized booth size. All booths will have a height limit of 10' with the exception of booths against the service wall (#102-110 even), which have a height limit of 7'. If you have questions about your booth size, please contact your customer success manager.

• Ground structures & rigging policies: Please make sure that any ground structures in your booth do not go over 12' tall (taller ground structures are NOT allowed for the booths against the service wall [booth numbers: #102-110 even]). Rigging/hanging anything from the ceiling is NOT allowed. If your booth requires building of structures, please note that you will need to send your customer success manager a COI listing the event venue as additionally insured by April 26 (See example here). 

• Setting-up/closing-down your booth: Your team will be expected to set-up/close-down your booth yourself, unless you hire a third party vendor to do it for you or you are utilizing the loading dock, in which case you will need to hire union labor (see the Set-Up & Close-Down Procedures section above for more info). Venue staff and GreenBiz team members are not allowed to assist with booth set-up/close-down. 

• What you should bring: Please bring any backdrops, additional signage, extension cords and any other booth materials you need. Please note that all materials must fit within your booth space.

• Giveaways: In order to reach our zero waste goal, GreenBiz is implementing a strict zero-waste policy for this event. Please review the Zero Waste section below for guidelines on acceptable giveaways and other booth materials. Exhibitors can use the conference app (to be available here under the “More” tab one month before the event) to share digital (rather than printed) materials with attendees. Please note only food & beverages provided through the hotel’s catering department are allowed to be served unless the product is specific to your organization. Please contact your customer success manager if you would like to request an exception. Please also note that all bars/tables used to serve these items MUST fit within your allotted booth space. View menus and pricing here and inform your customer success manager if you would like to serve food or beverages at your booth.

• Expo trivia game (only applicable to Foundational, Premiere & Supporting Sponsors):  As a high level sponsor, you have the opportunity to participate in an interactive trivia game designed to boost traffic to your booth during the event. Submit an industry or company related question to your customer success manager and they will add it as a question to our trivia game, which will be promoted to all attendees and hosted on the conference app, Whova, throughout the event. To participate in the game, attendees  will be encouraged to visit each participating booth to answer the questions. The attendee who submits the most correct answers will win a complimentary all-access pass for a future GreenBiz event. Take advantage of this opportunity to enhance booth visibility and engagement while providing attendees an opportunity to learn more about your industry or company! If you would like to participate, please submit the following to your customer success manager by May 10:

  1. 1. 1. • One (1) question: 200 characters with spaces max

           • Answers: must be true/false, or single select,multiple choice (no free-text answers) with a max of 6 answer options 

           • Image (optional): JPG or PNG (no preferred dimensions - can crop to fit image)